Executive Assistant

The Amazon Music Growth & Marketing team is seeking a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors based in London and Madrid overseeing teams distributed internationally. In addition, you will partner with the existing EA team to offer comprehensive support for a highly-distributed global organisation.

Main Responsibilities:

• Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion

• Set up internal and external meetings including conference rooms, AV needs, document distribution

• Coordinate domestic and international travel itineraries with seamless logistics

• Manage timely expense report coordination and submission

• Track and help drive completion of key deliverables and follow up on pending items

• Engaging with senior exec offices at external partners

• Support with events involving senior leadership, internal and external facing

• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics

• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music and podcast industry professionals

• Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events)

• Willingness/ability to travel to support team off-sites & events as needed

• Keep relationship with GREF site lead and manage space for entire Amazon Music team in London office